Privacy Policy

 INTRODUCTION   

Welcome to the Pyramus & Thisbe Club’s privacy notice.

The Pyramus & Thisbe Club, a non-profit learned society, respects your privacy and is committed to protecting your personal data. This privacy notice will inform you as to how we look after your personal data when you visit our website (regardless of where you visit it from) and tell you about your privacy rights and how the law protects you.
Please also use the Glossary to understand the meaning of some of the terms used in this privacy notice.

  1. IMPORTANT INFORMATION AND WHO WE ARE   

    PURPOSE OF THIS PRIVACY NOTICE   

    This privacy notice aims to give you information on how the Pyramus & Thisbe Club collects and processes your personal data through your use of this website, including any data you may provide through this website when you contact us, take part in our online test or fill out an online acknowledgement form. This website is not intended for children and we do not knowingly collect data relating to children. It is important that you read this privacy notice together with any other privacy notice or fair processing notice we may provide on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data. This privacy notice supplements the other notices and is not intended to override them.

    CONTROLLER   

    the Pyramus & Thisbe Club is the controller and responsible for your personal data (“we”, “us” or “our” in this privacy notice). We have appointed a data privacy manager who is responsible for overseeing questions in relation to this privacy notice. If you have any questions about this privacy notice, including any requests to exercise your legal rights, please contact the data privacy manager using the details set out below.

    CONTACT DETAILS   

    Our full details are:
    The Pyramus & Thisbe Club
    Data privacy manager: Ada Elliott
    Email address: info@partywalls.org.uk
    Postal address: Rathdale House 30 Back Road, Rathfriland , NEWRY, BT34 5QF
     
    You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.

    CHANGES TO THE PRIVACY NOTICE AND YOUR DUTY TO INFORM US OF CHANGES   

    It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.

    THIRD-PARTY LINKS

    This website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy notice of every website you visit.

  2. THE DATA WE COLLECT ABOUT YOU   

    Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).
    We may collect, use, store and transfer different kinds of personal data about you which we have grouped together follows:
    • Identity Data includes first name and last name.
    • Contact Data includes postal address, email address and telephone numbers.

     
  3. HOW IS YOUR PERSONAL DATA COLLECTED?   

    We use different methods to collect data from and about you including:
    • Direct interactions. You may give us your identity and contact details by filling our online or postal form or by corresponding with us by post, phone, email or otherwise. This includes  personal data you provide when you:
    • apply for our courses and events;
    • create an account on our website; and
    • subscribe to our club and publications;
  4. HOW WE USE YOUR PERSONAL DATA   

    We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:
    • Where we need to renew your membership or contact you for a club event.
    • Where you agree to publish your name and contact details on our website (Find a Party Wall  Professional).
    • Where it is necessary for our legitimate interests (or those of a third party) and your interests  and fundamental rights do not override those interests.
    • Where we need to comply with a legal or regulatory obligation.

    We do not rely on consent as a legal basis for processing your personal data  
     

    PURPOSES FOR WHICH WE WILL USE YOUR PERSONAL DATA   

    We have set out below, in a table format, a description of all the ways we plan to use your personal data, and which of the legal bases we rely on to do so. We have also identified what our legitimate interests are where appropriate. Note that we may process your personal data for more than one lawful ground depending on the specific purpose for which we are using your data. Please contact us if you need details about the specific legal ground we are relying on to process your personal data where more than one ground has been set out in the table below 

    Purpose/Activity Type of data Lawful basis for processing including basis of legitimate interest
    To register you as a member

    (a) Identity

    (b)Contact

    Performance of a contract with you
    To manage our relationship with you which will include: (a) Notifying you about changes to our privacy policy (b) Asking you to leave a review or take a survey

    (a) Identity

    (b) Contact

    (c) Profile

    (d) Marketing and Communications

    (a) Performance of a contract with you

    (b) Necessary to comply with a legal obligation

    (c) Necessary for our legitimate interests (to keep our records updated and to study how customers use our products/services)

    To administer and protect our club and this website (including troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of data)

    (a) Identity

    (b) Contact

    (c) Technical

    (a) Necessary for our legitimate interests (for running our club, provision of administration and IT services, network security, to prevent fraud)

    (b) Necessary to comply with a legal obligation

    EVENTS AND PUBLICATION

    We may use your Identity, Contact, Technical, Usage and Profile Data to form a view on what we think you may want or need, or what may be of interest to you. This is how we decide which events, courses and publications may be relevant for you.

    You will receive communications from us about courses and events if you have requested information from us, attended previous events or purchased products or if you provided us with your details and, in each case, you have not opted out of receiving that marketing.

    CHANGE OF PURPOSE

    We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose.

    If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.

    Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.

  5. DISCLOSURES OF YOUR PERSONAL DATA

    We will not share your data unless you give us your explicit consent to publish your details on our website under “Find a Party Wall Professional”.

    Except:

    In the event that you have made a complaint that the behaviour of a member breaches the Club protocol in which case your information will be circulated to the Management Team and the board designated by the Chairman to investigate the matter

  6. INTERNATIONAL TRANSFERS

    We will not transfer your personal data outside the UK.

  7. DATA SECURITY

    We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality

    We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

  8. DATA RETENTION

    HOW LONG WILL YOU USE MY PERSONAL DATA FOR?

    We will only retain your personal data for as long as you are a member of the club and beyond this if it is deemed necessary to satisfy financial regulations.

    In some circumstances you can ask us to delete your data: see below for further information.

  9. YOUR LEGAL RIGHTS

    Under certain circumstances, you have rights under data protection laws in relation to your personal data. These are outlined below

    If you wish to exercise any of the rights set out above, please email us at info@partywalls.org.uk.

    NO FEE USUALLY REQUIRED

    You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.

    WHAT WE MAY NEED FROM YOU

    We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.

    TIME LIMIT TO RESPOND

    We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.

  10. GLOSSARY

    LAWFUL BASIS

    Legitimate Interest means the interest of our business in conducting and managing our business to enable us to give you the best service/product and the best and most secure experience. We make sure we consider and balance any potential impact on you (both positive and negative) and your rights before we process your personal data for our legitimate interests. We do not use your personal data for activities where our interests are overridden by the impact on you (unless we have your consent or are otherwise required or permitted to by law). You can obtain further information about how we assess our legitimate interests against any potential impact on you in respect of specific activities by emailing us at info@partywalls.org.uk.

    Performance of Contract means processing your data where it is necessary for the performance of a contract to which you are a party or to take steps at your request before entering into such a contract.

    Comply with a legal or regulatory obligation means processing your personal data where it is necessary for compliance with a legal or regulatory obligation that we are subject to.

    YOUR LEGAL RIGHTS

    You have the right to:

    • Request access to your personal data (commonly known as a “data subject access request”). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it.
    • Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us.
    • Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we are required to erase your personal data to comply with local law. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.
    • Object to processing of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. You also have the right to object where we are processing your personal data for direct marketing purposes. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms.
    • Request restriction of processing of your personal data. This enables you to ask us to suspend the processing of your personal data in the following scenarios:
      (a) if you want us to establish the data’s accuracy;
      (b) where our use of the data is unlawful but you do not want us to erase it;
      (c) where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims; or
      (d) you have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it.
    • Request the transfer of your personal data to you or to a third party. We will provide to you, or a third party you have chosen, your personal data in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you.
    • Withdraw consent at any time where we are relying on consent to process your personal data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain products or services to you. We will advise you if this is the case at the time you withdraw your consent.